How to Create a PDF from a Microsoft Word Document

If you ever find yourself in the situation where you need to create a PDF from your Microsoft Word document, don’t worry – you’re not alone! Most people aren’t even aware that they can do this at all, so it’s definitely something to take note of if you find yourself needing to convert your word file into the portable document format. There are multiple ways to do this, which we’ll get into in a moment, but let’s first talk about why you might need this in the first place and why it might be beneficial for you to make the change.

Step 1: Open the Template

To start, open the Microsoft Word Document that you want to convert. Your document can be saved in any format (.docx, .doc, or .rtf) and then converted into a PDF by following these steps. Select File on the top menu bar and then select Save As.

In the Save as type field (at the bottom of the screen), select PDF from the drop-down menu. Click Save to save your document as a PDF file. You may need to sign in again with your Adobe ID before saving your file. When prompted, enter a name for the new PDF file and click save again. You can also make edits using Acrobat Pro or Reader after you have created the PDF file.

Step 2: Add Text

It is simple to create a PDF file in Microsoft word document.

  1. Go to File then Save As and under the Save as type box, select Adobe Acrobat (*.pdf).
  2. Once saved as *.pdf go back to File and click on Print as Adobe Acrobat (PDF).
  3. Lastly, you can then print your file by clicking on the print button at the top of the screen or you can select printing via hitting control-P.

Step 3: Add Images

Next, download the pictures or graphics you want to place in your document and save them as separate files on your computer. Then go back into the document where you added your text, select each picture by clicking on it with the mouse, and copy it with Ctrl+C. Paste each picture into the corresponding placeholder in Pages by pressing Ctrl+V. Pages will automatically resize images so they fit well in their position. Click the paperclip icon at the top of Pages for more options for adding images to your document. For best results, use high-resolution pictures that are less than 300 KB each.

Step 4: Save as PDF and Enjoy!

It’s time to save your newly created document as a PDF! Simply click on File in the top left corner of the menu bar and then choose Save As. A pop-up window will appear and ask you which file type you would like to use. Choose PDF on the drop-down menu.

Now, just wait for the word processing software window to switch back to PowerPoint, select Save on the File Menu at the top, and voila! Your .pdf is created! You can now attach it to an email or upload it online without worrying about formatting issues! To read the PDF that you just saved, simply open it up using any PDF reader (such as Adobe Acrobat Reader) or double-click on it with Preview or Quick Look.


Now that you know how to create a pdf document, make sure that your last step is save the file. Save it anywhere you want, but just don’t forget where you saved it. You will need this location later when you need to open the file. For example, if I saved my final product in C:\Documents\My Projects\School Work, then I would type C:\Documents\My Projects\School Work into my web browser’s address bar and press enter.

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